Finance Coordinator

FINANCE COORDINATOR
OSI is a private, non-profit organization that serves individuals with intellectual, developmental and mental health disabilities in vocational training programs.  The Finance Coordinator is a crucial role within the organization responsible for overseeing all Accounts Receivable functions, supporting the Director of Finance, and assisting in oversight of key administrative and finance staff. This position ensures accurate and timely processing of revenue and expenditures, supports audits and reporting, and helps maintain strong financial controls and nonprofit best practices. The role also collaborates across departments to ensure billing accuracy, compliance with funding requirements, and continuous improvement of financial systems and procedures.

Essential Duties and Responsibilities
Accounts Receivable (AR) Management:

• Manage all aspects of Accounts Receivable.

• Process customer invoices and payments, resolve customer billing inquiries, and maintain records of all such transactions.

• Monitor and provide aging reports and follow up with customers as to past-due accounts.

• Compile, process, and submit billing for program units of service and provide all reports required by billed parties.

Receipt of Funds, Deposits, Treasury Functions, and Administrative / Office Duties

• Make and record deposits for all checks and cash received and monitor daily Treasury transactions to ensure financial security of bank accounts.

• Process and appropriately record all payments including those from OSI website.

• Prepare and take bank deposits to the appropriate financial institutions, transfer funds amongst bank accounts when requested by Director of Finance and track all banking activity.

• Manage petty cash when necessary and provide backup coverage for selected company administrative functions.

Reconciliations and Reporting

• Reconcile PROMISE, CPR-Web, CYMA, and internal tracking spreadsheets each month and provide other reports requested by external users.

• Perform year-end AR reconciliations confirmation amounts per audit requirements.

• Track restricted and unrestricted funds to ensure compliance with donor, grant, and contract requirements.

Interdepartmental and Program Coordination

• Work with Rehab, Production, and Supported Employment departments to ensure billing accuracy, as well as monitor and request updated Client authorizations as needed.

• Collaborate with all OSI Departments, members of the Leadership Team and other Staff Members.

• Plan for and administer changing fiscal requirements for all Departments.

Training, Documentation, and Systems:

• Train staff and produce and update AR and cash receipts processes as well as training Production staff on the CYMA sales order module.  

• Assist in developing and updating document archiving and retention systems.

• Maintain Depreciation schedules and retain documentation for all asset purchases required to be capitalized and all asset sales / dispositions.

General Assistance to Director of Finance:

• Assist the Director of Finance with producing reports, spreadsheets, and graphs when requested and also provide input and analysis for the same.

• Assist with monitoring expenditures to ensure alignment with approved budgets and / or funding restrictions.

• Support the Director of Finance in implementing financial systems, procedures, and process improvements.

• Assist with establishing and updating policies and procedures for all aspects of Finance Department.

• Respond to internal and external inquiries related to financial matters when requested by Director of Finance.

• Learn AP and PR functions to serve as back-up support and to perform segregation of duties for both.

• Perform quality checks on client PR entries, assist with 401k issues, and enter correcting journal entries when necessary and/or requested by Director of Finance.

• Assist with and produce reports for selected fiscal year end requests by external Auditors to assist in producing yearly required Audited Financial Statements.

Qualifications:
Knowledge, Skills, and Abilities:

• Knowledge of complex accounting principles and complex mathematical concepts for nonprofit organizations.

• High Proficiency with Excel, Word, and accounting software.

• Knowledge of professional standards and judgment applicable to financial and organizational environments.

• Knowledge of accounts payable and accounts receivable practices, general ledger maintenance, and financial reporting as well as a working knowledge of Payroll Software.

• Advanced reading comprehension of complex English-language materials, strong oral and written communication skills, and ability to think spontaneously and clearly articulate ideas.

• Ability to produce complex work products under significant time constraints.

• Strong possession of analytical skills including perception, comprehension, and evaluation of detailed information as well as the ability to exercise sound professional judgment.

• Ability to work and collaborate effectively with co-employees and the public.

Education and Experience:

• Bachelor’s degree in finance, accounting, or related field preferred.

• Minimum 3 to 5 years of accounting / financial experience, preferably in the nonprofit sector.

• Equivalent combination of education and experience acceptable.